Your step-by-step breakdown of budgeting for immersive learning—from storyboard to annual support.
As VR adoption soars, understanding all cost levers is vital. This guide arms you with data-backed ranges, best practices, and a plug-and-play budget template so you can forecast, justify, and optimize your 2025 immersive-learning investment.
Estimated 10–15% of total budget
Align scope to business goals: safety compliance, speed of onboarding, error reduction.
Rough sketch each scene; map interactions and branching logic.
Choose devices (Quest, Pico, HTC, HoloLens), ensure compatibility with your LMS.
Lock in stakeholder reviews, prototype sprints, and sign-off gates.
Estimated 40–60% of total budget
Bundle prototyping tools (e.g. Sketchfab, Blender) to trim asset-creation time.
Estimated 5–15% of total budget
Custom middleware for data sync can add 5–10% unexpected spend.
Estimated 10–15% annually
Signing a 12-month support contract often costs 10% of your initial development fee but slashes emergency-fix rates in half.
| Category | % of Total | Example (£150,000) |
|---|---|---|
| Pre-Production | 10% | £15,000 |
| 3D Assets | 20% | £30,000 |
| Dev & Coding | 30% | £45,000 |
| Audio & VFX | 8% | £12,000 |
| QA & Optimization | 7% | £10,500 |
| Integration | 10% | £15,000 |
| Deployment & Licensing | 5% | £7,500 |
| Maintenance (Year 1) | 10% | £15,000 |
| Contingency (10%) | 10% | £15,000 |
| Total | 100% | £150,000 |
Number of users, traditional vs. VR per-trainee cost, session length, device reuse rate.
Time reduction × hourly rate; re-training avoidance (80% retention vs. 20%).
Solve months until cumulative savings ≥ project spend.
Use our interactive ROI calculator and project budget templates!